Global Enterprises Face Mounting Pressures from Rising Software Costs and Security Gaps

BRISBANE, AUSTRALIA – 21/08/2025 – (SeaPRwire) – In today’s enterprise technology landscape, executives are under unprecedented scrutiny to optimize IT spending and strengthen digital security. Large organizations across industries—from finance and retail to non-profits and manufacturing—have become increasingly dependent on Microsoft Dynamics 365 Finance and Operations (D365 F&O) and its predecessor Dynamics AX to manage critical business processes. Yet, behind the promise of operational efficiency, many enterprises find themselves entangled in hidden costs and overlooked vulnerabilities. Industry insiders suggest that license mismanagement and security governance gaps are draining millions of dollars from corporate budgets each year, while also creating avoidable risks for fraud, data leakage, and compliance breaches.

Addressing these pressing challenges, Dynamics Security Solutions Pty Ltd (DSS), an Australia-based consultancy specializing in Microsoft Dynamics platforms, has announced the rollout of enhanced license cost optimization services paired with expanded security auditing capabilities. This integrated solution directly targets two of the most persistent issues troubling large-scale organizations: overspending on Microsoft D365 F&O licensing and inadequate security controls that compromise data integrity.

An Industry-Wide Dilemma: Overpaying for What Isn’t Needed
For nearly two decades, DSS co-founder Paul Belan has navigated the intersection of corporate finance and enterprise system management. His experience across multinational operations and large-scale implementations has highlighted a recurring theme: companies routinely purchase far more software licenses than they require, while simultaneously leaving critical gaps in their security posture. Belan describes this trend as both wasteful and dangerous, likening it to “buying a Formula 1 car just to complete the daily school run.”

DSS research reveals that as many as 80% of large enterprises using Microsoft Dynamics 365 Finance and Operations or older AX versions are overpaying on licenses by 20–50%. The primary causes include bloated role assignments, dormant user accounts that continue to consume licensing fees, and a general lack of understanding around Microsoft’s complex licensing models. In many cases, finance managers or mid-level executives are assigned full-system access even when their roles require only narrow functionality. These misallocations inflate costs and increase the potential attack surface for cyber threats.

When Cost Waste Becomes a Security Risk
The financial inefficiency of unnecessary licenses is only half the problem. Equally concerning are the security risks created by excessive permissions. Over-assigned roles often provide users with access far beyond what is necessary, inadvertently opening the door to malicious activity, data breaches, and compliance violations. For organizations bound by strict regulatory frameworks or managing sensitive financial data, this represents a critical governance failure.

Belan emphasizes that most executives underestimate how straightforward the fix can be. “We’ve seen enterprises spend hundreds of thousands of dollars annually on licenses they don’t need, while leaving themselves open to unnecessary risk. What’s surprising is that solving both issues—cost reduction and security improvement—can often be achieved with the same corrective measures,” he explains.

DSS’s Four-Tier Framework for Optimization and Security
To address these challenges, DSS has designed a four-tier service model that aligns cost savings with strengthened governance:

1. Tailored User License Cost Reduction Service – A comprehensive role analysis identifies and removes unnecessary high-tier licenses. DSS works first in non-production environments to align actual user requirements with permissions before redesigning role structures.
2. Dormant User Account & License Audit – This audit identifies inactive accounts that continue incurring licensing fees. DSS not only highlights these inefficiencies but also provides lifecycle management strategies to prevent recurrence.
3. Role Extension Pack – Custom-built security roles tailored for specific tasks ensure that organizations can assign necessary access without overprovisioning. Examples include senior management access, auditor view-only roles, and workflow administrator roles for issue resolution.
4. Security Health Check – A deep audit uncovers vulnerabilities, control gaps, and compliance weaknesses. DSS delivers actionable roadmaps and monitoring frameworks to strengthen long-term governance.

Safe Implementation, Measurable Results
One of DSS’s distinctive advantages lies in its implementation philosophy. The consultancy emphasizes safety and transparency by ensuring that all modifications occur in sandbox environments before deployment. This means organizations experience zero downtime, full backup and restoration options, and complete control throughout the process.

Moreover, DSS guarantees measurable outcomes. Belan underscores the firm’s value-driven model: “We don’t get paid unless our clients realize real savings. It’s about proving value before requesting investment.”

Proven Success Across Sectors
Organizations that have adopted DSS’s framework report significant benefits, including:

• 20–50% reduction in Microsoft Dynamics 365 F&O licensing costs
• Stronger compliance posture and reduced risk exposure
• Clearer governance structures with more efficient role allocations
• Seamless, non-disruptive implementation processes
• Full alignment with Microsoft’s own best-practice standards

These results have been documented across diverse sectors, from global retail chains to not-for-profit organizations. Finance directors highlight substantial cost savings, while IT managers report greater confidence in their security structures.

About Dynamics Security Solutions (DSS)
Based in Brisbane, Australia, Dynamics Security Solutions was co-founded by Paul Belan, whose career blends corporate finance expertise with enterprise system implementation experience. Holding executive education credentials from Columbia University, Belan and his team specialize in Microsoft Dynamics 365 F&O optimization and support for legacy Dynamics AX systems. DSS’s mission is clear: to help enterprises operate more efficiently while simultaneously strengthening security standards.

Availability
The enhanced DSS service is now available globally for organizations running Microsoft Dynamics 365 F&O or Dynamics AX. DSS offers complimentary initial consultations and provides projected savings reports within 48 hours following a security configuration review.

Belan concludes: “Every enterprise should know precisely what they are paying for and whether their systems are adequately protected. DSS ensures organizations don’t have to guess—they get clarity, confidence, and measurable results.”

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